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COST Action CA15203 (2016-2021): MitoEAGLE
Evolution-Age-Gender-Lifestyle-Environment: mitochondrial fitness mapping
COST MitoEAGLE reimbursement information
- Eligible are Participants from Inclusivness Target Countries, Early career investigators and participants from all COST countries and International Partner Countries can apply - MitoEAGLE network.
- Priority will be given to members of Inclusiveness Target Countries, to participants with specific presentations and to participants who will attend the entire event (Conference and Working Group Meeting).
- Submitted abstracts provide the basis for allocation of MitoEAGLE reimbursement.
- The COST MitoEAGLE reimbursement will cover the local costs and travel expenses. Registration fees can not be reimbursed. More information can be found below.
- The Grantee has 30 calendar days from the end date of the Conference, Meeting, STSM or Training School in question to submit his OTRR.
What can be reimbursed?
Meetings
- 1.) Accommodation
- Fixed flat rate
- Also covers breakfast
- Shared room with another eligible participant, makes only one participant eligible.
- No invoice required
- 1.) Accommodation
- 2.) Meals
- Fixed flat rate
- Maximum of up to 2 meals per day
- Meals provided from other sources including the Local Organiser must be deducted
- Extra meals must be approved by the COST Association
- No invoice required
- 2.) Meals
- 3.) Long Distance Travel
- Travel across national borders
- 3.) Long Distance Travel
- Air
- Air travel is always considered as long distance travel (price cannot exceed 1200β¬)
- Supporting document mandatory and must cleary detail:
- Name of service provider
- Mode of transport
- Full price
- Name of the passenger
- Travel dates
- Departure and arrival times
- Booking class (only economy class is eligible)
- Seat reservations and luggage transportation expenses are refundable
- Administrative fees charged by travel agencies are refundable
- Train or bus
- Supporting document mandatory and must cleary detail:
- Name of service provider
- Mode of transport
- Full price
- Travel dates
- All ticket classes are eligibile
- Supplements for fast and sleeper trains are eligible
- Car
- Max. distance of 2000km is refundable
- One eligible participant: 0,20 β¬ per km
- Two eligible participants: 0,30 β¬ per km (only driver gets reimbursed - name of secod person must be mentioned)
- Proof of distance must be submitted: Google maps or other online route planner
- Parking expenses are refundable - receipt necessary
- Fuel expenses, tolls charges and car rental expenses are not eligible to be reimbursed.
- Ferry
- Supporting documents must clearly detail:
- Name of service provider
- Mode of the transport
- Full price of the ticket
- Date of travel
- 4.) Local Transport expenses
- Within one countryβs national borders
- 4.) Local Transport expenses
- Public transport
- Equal to or less than EUR 25: no supporting documents are required
- More than EUR 25: supporting documents are required
- Supporting documents must clearly detail:
- Name of the service provider
- Full price of the ticket
- Date of travel
- Taxi
- Only acceptable if no public transport available
- If taken before 7 am or after 10 pm
- Max. 80β¬ for entire journey
- Car
- see point 3
- 5.) Other travel expenses
- VISA expenses are refundable
- Expenses that give rise to rule derogations caused by medical illness and / or Force Majeure are refundable
- 5.) Other travel expenses
- 6.) Non-elible expenses
- Conference / registration fees
- Lecture fees and honoraria
- Accommodation, transportation / postage expenses associated with obtaining visas.
- Life, travel and medical insurance
- Travel cancellation and luggage insurance.
- Fees, charges and/or penalties linked to rebooking travel tickets.
- Additional accommodation expenses, fuel expenses, toll charges and car rental expenses linked to car travel.
- Wi-Fi, telephone, internet, laundry and mini-bar consumption expenses.
- Printing and postage expenses.
- Regional and / or national taxation fees; stamp duty expenses.
- 6.) Non-elible expenses
Training Schools
- Trainer:
- Travel, accommodation and meal expenses refunded according to "Meeting rules"
- Lecture fees and / or any form of honoraria for Trainers are not eligible
- Elible Trainers:
- Trainers from Participating COST Full Members / COST Cooperating Members
- Trainers from Participating COST Partner Members
- Trainers from Approved NNC institutions
- Trainers from Approved IPC institutions
- Trainers from Approved International Organisations (IO)
- Trainers from Approved European RTD Organisations
- Up to four Invited Speakers whose primary affiliation is with an institution located in a non-Participating COST Full Member / COST Cooperating Member
- Elible Trainers:
- Trainees:
- Fixed Grant
- Eligible Trainees:
- Trainees from COST Full Members / COST Cooperating Member
- Trainees from Approved NNC institutions
- Trainees from Approved European RTD Organisations
- Eligible Trainees:
STSM
- Regular:
- Up to a maximum of EUR 2 500 in total to each successful applicant with a duration of between 5 and 90 calendar days
- Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
- Grant will be paid after the STSM
- ITC
- Up to a maximum of EUR 2 500 in total to each successful applicant
- Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
- 50% of their STSM Grant will be paid when they complete the first day of their STSM and remaining 50% after the STSM
- STSM for ECI
- Up to a maximum of EUR 3 500 in total with a duration of between 91 and 180 calendar days
- Up to a maximum of EUR 160 per day for accommodation and meal expenses.
Conference Grants
- Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant
- Up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.
- Up to a maximum of EUR 500 can be claimed for the conference fees to be incurred by the selected Grantee.