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| [[File:MITOEAGLE-representation.jpg|right|300px|link=http://www.mitoglobal.org/index.php/MitoEAGLE|COST Action MitoEAGLE]] | | [[File:MITOEAGLE-representation.jpg|right|300px|link=http://www.mitoglobal.org/index.php/MitoEAGLE|COST Action MitoEAGLE]] |
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| ::::* Specific rules regarding [[MitoEAGLE Poznan 2018]] reimbursement. | | '''New reimbursement rules coming into effect on 1 May 2020: [https://www.mitoeagle.org/images/9/99/MitoEAGLE_Travel_Reimbursement_May_2020.pdf download here]''' |
| ::::::* Travel according to information below | | '''Until May 2020 the rules below are still effective ''' |
| ::::::* Accomodation: max 4 nights with a grant of 70โฌ/night. For more information see below.
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| ::::::* Meals: max. number of meals is 3
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| __TOC__
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| ::::* Eligible are:
| | ''' update with the new guidelines will be posted shortly ''' |
| ::::: Participants from all COST countries
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| ::::: International Partner Countries (eligible only one time trough the lifetime of the COST MitoEAGLE Action).
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| ::::* Priority will be given to members of Inclusiveness Target Countries, to participants with specific presentations and to participants who will attend the entire event (Conference and Working Group Meeting).
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| ::::* Submitted abstracts provide the basis for allocation of MitoEAGLE reimbursement.
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| ::::* The COST MitoEAGLE reimbursement will cover the local costs and travel expenses. Registration fees can not be reimbursed. More information can be found below.
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| ::::* The Grantee has 30 calendar days from the end date of the Conference, Meeting, STSM or Training School in question to submit his OTRR.
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| ==What can be reimbursed?==
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| ===Meetings===
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| ::::1.) '''Accommodation'''
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| :::::: Fixed flat rate
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| :::::: Also covers breakfast
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| :::::: Shared room with another eligible participant, makes only one participant eligible.
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| :::::: No invoice required
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| ::::2.) '''Meals'''
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| :::::: Fixed flat rate
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| :::::: Maximum of up to 2 meals per day
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| :::::: Meals provided from other sources including the Local Organiser must be deducted
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| :::::: Extra meals must be approved by the COST Association
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| :::::: No invoice required
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| ::::3.) '''Long Distance Travel'''
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| :::::: Travel across national borders
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| :::::* Air
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| :::::: Air travel is always considered as long distance travel (price cannot exceed 1200โฌ)
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| :::::: Supporting document mandatory and must cleary detail:
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| ::::::* Name of service provider
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| ::::::* Mode of transport
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| ::::::* Full price
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| ::::::* Name of the passenger
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| ::::::* Travel dates
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| ::::::* Departure and arrival times
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| ::::::* Booking class (only economy class is eligible)
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| :::::: Seat reservations and luggage transportation expenses are refundable
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| :::::: Administrative fees charged by travel agencies are refundable
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| :::::* Train or bus
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| :::::: Supporting document mandatory and must cleary detail:
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| ::::::* Name of service provider
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| ::::::* Mode of transport
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| ::::::* Full price
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| ::::::* Travel dates
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| :::::: All ticket classes are eligibile
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| :::::: Supplements for fast and sleeper trains are eligible
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| :::::* Car
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| :::::: Max. distance of 2000km is refundable
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| :::::: One eligible participant: 0,20 โฌ per km
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| :::::: Two eligible participants: 0,30 โฌ per km (only driver gets reimbursed - name of secod person must be mentioned)
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| :::::: Proof of distance must be submitted: Google maps or other online route planner
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| :::::: Parking expenses are refundable - receipt necessary
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| :::::: Fuel expenses, tolls charges and car rental expenses are not eligible to be reimbursed.
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| :::::* Ferry
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| :::::: Supporting documents must clearly detail:
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| ::::::* Name of service provider
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| ::::::* Mode of the transport
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| ::::::* Full price of the ticket
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| ::::::* Date of travel
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| ::::4.) '''Local Transport expenses'''
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| :::::: Within one countryโs national borders
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| :::::* Public transport
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| :::::: Equal to or less than EUR 25: '''no''' supporting documents are required
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| :::::: More than EUR 25: supporting documents are required
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| :::::: Supporting documents must clearly detail:
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| ::::::* Name of the service provider
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| ::::::* Full price of the ticket
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| ::::::* Date of travel
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| :::::* Taxi
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| :::::: Only acceptable if no public transport available
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| :::::: If taken before 7 am or after 10 pm
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| :::::: Max. 80โฌ for entire journey
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| :::::* Car
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| :::::: see point 3
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| ::::5.) '''Other travel expenses'''
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| :::::: VISA expenses are refundable
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| :::::: Expenses that give rise to rule derogations caused by medical illness and / or Force Majeure are refundable
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| ::::6.) '''Non-elible expenses'''
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| :::::: Conference / registration fees
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| :::::: Lecture fees and honoraria
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| :::::: Accommodation, transportation / postage expenses associated with obtaining visas.
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| :::::: Life, travel and medical insurance
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| :::::: Travel cancellation and luggage insurance.
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| :::::: Fees, charges and/or penalties linked to rebooking travel tickets.
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| :::::: Additional accommodation expenses, fuel expenses, toll charges and car rental expenses linked to car travel.
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| :::::: Wi-Fi, telephone, internet, laundry and mini-bar consumption expenses.
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| :::::: Printing and postage expenses.
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| :::::: Regional and / or national taxation fees; stamp duty expenses.
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| ===Training Schools===
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| ::::* Trainer:
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| :::::: Travel, accommodation and meal expenses refunded according to "Meeting rules"
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| :::::: Lecture fees and / or any form of honoraria for Trainers are not eligible
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| :::::Elible Trainers:
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| :::::: Trainers from Participating COST Full Members / COST Cooperating Members
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| :::::: Trainers from Participating COST Partner Members
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| :::::: Trainers from Approved NNC institutions
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| :::::: Trainers from Approved IPC institutions
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| :::::: Trainers from Approved International Organisations (IO)
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| :::::: Trainers from Approved European RTD Organisations
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| :::::: Up to four Invited Speakers whose primary affiliation is with an institution located in a non-Participating COST Full Member / COST Cooperating Member
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| ::::*Trainees:
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| :::::: Fixed Grant
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| :::::Eligible Trainees:
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| :::::: Trainees from COST Full Members / COST Cooperating Member
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| :::::: Trainees from Approved NNC institutions
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| :::::: Trainees from Approved European RTD Organisations
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| ===STSM===
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| ::::* Regular:
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| :::::: Up to a maximum of EUR 2 500 in total to each successful applicant with a duration of between 5 and 90 calendar days
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| :::::: Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
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| :::::: Grant will be paid after the STSM
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| ::::* ITC
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| :::::: Up to a maximum of EUR 2 500 in total to each successful applicant
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| :::::: Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
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| :::::: 50% of their STSM Grant will be paid when they complete the first day of their STSM and remaining 50% after the STSM
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| ::::*STSM for ECI
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| :::::: Up to a maximum of EUR 3 500 in total with a duration of between 91 and 180 calendar days
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| :::::: Up to a maximum of EUR 160 per day for accommodation and meal expenses.
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| ===Conference Grants===
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| :::::: Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant
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| :::::: Up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.
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| :::::: Up to a maximum of EUR 500 can be claimed for the conference fees to be incurred by the selected Grantee.
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